Customer story/Filta DFW/Commercial kitchen services · Dallas–Fort Worth

How Filta DFW replaced five systems and cut software fees by 40%.

Technician checking a phone beside a Filta box truck

Pre-trip done in 2 min

Technician working on filtration equipment with a blue hose

How-tos on site

Work order linked

Technician working on a mobile filtration unit beside storage tanks

Unit on PM schedule

Facility inspection in 5 min

Van dashboard with a check engine light on at 165,011 miles

Check engine: office alerted

Gloved hand repairing an equipment part on a workbench

Repair costed to the unit

17vehicles

20employees

5→1systems retired

40%lower subscription fees

“We juggled five different apps that cost us over $1,000 per month, and most of them didn't talk to each other. Now I have one place for everything. Wow!”Kevin H. · Operations Manager, Filta DFW

§01 · The operation

More than a fleet.

Trucks, equipment, a building and the crew that keeps it all moving. Every piece of it needs maintenance, tracking and records.

Assets

17Vehicles

20Mobile filtration units

20Vacuums

3Storage tanks

2Pallet jacks

1Shop / warehouse

People

18Technicians

1Operations manager

1Part-time fleet manager

1Owner operator

Systems before Wrangler.ai

01The maintenance app

02The GPS and dashcam vendor

03The fuel card portal

04The compliance binder

05The group text

Now

§02 · What changed in the yard

Nothing slips through anymore.

~2 min

Weekly truck inspectionsTechs run them from their phone. Failed items open a service request on the spot.

Same day

Check engine lights get seenA warning light on the dash becomes an alert in the office, not a surprise at the shop.

On time

Oil changes, not 1,000s of miles lateService is scheduled by real mileage, so nothing gets missed by hundreds or thousands of miles.

§03 · Compliance

DOT, EPA and OSHA, off the whiteboard.

Three agencies, dozens of licenses and certifications, and reports that come due whether anyone remembers or not. Now every expiration date and recurring report lives in Wrangler.ai, with reminders before anything lapses.

DOT

Vehicles & drivers

+Driver licenses and medical cards

+Driver qualification files

+Annual vehicle inspections and registrations

EPA

Tanks & oil handling

+Storage tank inspections

+Spill prevention records

+Waste oil handling documentation

OSHA

Crew & workplace

+Safety training certifications

+Equipment operator certs

+Incident logs and recurring safety reports

Expirations flagged before they lapseRecurring reports on a scheduleAudit-ready in minutes

Van rear with ramp, flooring and shelving

Ramp · flooring · shelving

Storage tank

§04 · Upfit costs

A van is more than the van.

Every Filta van and truck carries thousands in upfits. Now those costs live on the vehicle record, next to its maintenance and fuel, so the real investment in each unit is never a guess.

Van V-102 · UpfitsCost

Vehicle wrap$2,500

Ramp$3,500

Vehicle storage tank$4,300

Bulkhead / partition$650

Flooring$1,200

Shelving$700

Upfit total$12,850

The same goes for filtration units, vacuums, storage tanks and the building itself: each one is an asset with its own costs and history.

The challenge

Five apps, over $1,000 a month.

With 17 vehicles, 20 employees and dozens of pieces of equipment, Filta DFW ran maintenance, tracking, fuel, compliance and team communication in five separate apps that didn't talk to each other.

The switch

One place for everything.

Wrangler.ai brought vehicles, equipment, the warehouse and the whole team onto one platform, with one login and one bill, and cut subscription fees by 40%.